Once a year, Alliance members reconcile accounts and reimburse each other for lost and damaged materials.
- Lost items are defined as items checked out to a Summit patron with a due date that falls in the AAR accounting year, April 1 through March 31.
- Damaged items are defined as items reported damaged in the AAR accounting year, April 1 through March 31.
Note: Due to 2021 pandemic timeline adjustments, and the institution of renewals in 2021, AAR for 2022 will encompass January 1, 2021 through March 31, 2022 for lost and damaged items.
To avoid separate payments to every other member, Alliance staff will calculate the net difference and inform the members how much is owed to the other members.
Current lists and documents will be linked as they become available. Some links from the most recent AAR have been maintained for reference.
| Action | Date |
|---|---|
| Special Open Call and Slides to share AAR Information; 2021’s Open Call | 11am-Noon – Thursday April 14 |
| AAR Problem List is distributed | Monday April 25 |
| Follow-Up Q & A at May RSF Open Call | 11am-Noon – Thursday May 12 |
| Troubleshooting of Problem List Complete | Friday June 10 |
| Damaged Items Reported by Member Institutions | Friday June 10 |
| Draft Master List (with damaged items added) is distributed | Monday June 20 |
| Changes to Master List Reported by Member Institutions | Monday July 11 |
| Final Master List for Billing is Distributed | Monday July 18 |
| Master List with Balance Sheet Released | Wednesday, July 27 |
| Borrowing Library Patron Record Cleanup | August 1 – August 15 |
| Lending Libraries send invoices to the Alliance | Deadline August 19 |
| Lending Library Item Record Cleanup | August 22 – August 31 |
| Alliance issues invoices and payments | September |