Policy: Bound-withs

Justification

Alliance libraries must use the method given below for creating boundwiths in Alma to ensure linking information is stored in the IZ and immune from overlay. This method supersedes any other method for treating boundwiths suggested by Ex Libris.

Policy

Process Summary

Create a suppressed host bibliographic record in IZ with physical inventory.
Link constituent title bibliographic records to the NZ with no physical inventory.
Add a regular (not a local bib extension) 979 boundwith marker to the constituent records: “979 _ _ $$a NZ Boundwith record”

Note: Do not put linking fields (774) into one of the constituent bibliographic records, making it serve as the host record. Using a separate host bibliographic record ensures that the linking information is stored in the IZ and protected from overlay.

Host Bibliographic Records

Create a suppressed host bibliographic record in the IZ with a holdings and item record and 774 fields for the constituent parts of the boundwith. IZ MMSIDs corresponding to constituent titles are input into $w.

245 00 |a Host bibliographic record for boundwith item barcode 39352042894949

774 1_ |t Explosives. |w 99121962760001452

774 1_ |t Injury experience and worktime in the mineral industries. |w 99131004030001452

774 1_ |t Injury experience and worktime in the solid mineral mining industries. |w 99131019370001452

The title text “Host bibliographic record for boundwith item barcode” is not prescribed – it can be changed if that is desired. However, keep in mind that:
- A consistent and unique title string can provide accurate search and retrieval of host records, and
- The title string will appear on notices sent to patrons for overdue/lost materials and renewal notices.
- Some examples of variations include:
  - “Multiple titles bound together with barcode XXXXXX”
  - “Series title or cataloger supplied title for piece ; include numbering if applicable : $b Host bibliographic record for boundwith item barcode XXXXXX”
There is a NZ host bibliographic record template in Alma named “OCA-Boundwiths”. If using this template to create institution host bib records, remember to check under “New > Placement Options” in the Metadata Editor to make sure placement for new records is set to “Local,” which places the new record only in the Institution Zone. Additionally, when using “OCA-Boundwiths”, be sure you are not editing the record template itself, but creating a new record using “New > OCA-Boundwiths”.

Constituent Bibliographic Records

Separate bibliographic records exist in the NZ and IZ for each constituent title, but without holdings and item records.

Identify an existing NZ record for each constituent title or export one from WorldCat to the NZ.
Link the NZ record for the constituent title to your IZ.
Add the boundwith marker “979 _ _ $$a NZ Boundwith record” to the constituent title record.

Orbis Cascade Alliance